General information

Job Title
EWR Administrative Assistant Full-Time
Tuesday, May 23, 2023
New Jersey
Base Pay Rate:
$ 22.75
Full/Part Time
A.M. shift

Requirements and Description

 Essential Functions & Key Responsibilities

·       Maintain strict confidentiality of all personnel records and employee information. 

·       Assists in the recruiting process to include processing applications and new-hire paperwork, interviewing candidates as needed and tracking applicant flow information in Avature 

·       Maintains personnel records of active and terminated employees according to company policy. 

·       Enters new hire information, personnel changes, and payroll information into Kronos. 

·       Answers questions concerning benefits, schedules, uniforms, policy and escalates employee concerns in a professional and timely manner. 

·       Coordinates employee fingerprinting and serves as authorized signatory for SIDA badging applications. 

·       Maintains OSHA records and assists in administering on-the-job injury reporting. 

·       Assists with payroll processing and serves as backup payroll administrator. 

·       Processes internal/external communications as needed. 

·       Keep records of all information related to employee documentation. 

·       Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.  


 Qualifications for Administrative Assistant 

·       Administrative experience:  2 years (Preferred) 

·       Proficiency in Microsoft Word & Excel: 2 years (Preferred). Intermediate or Advanced Skills (Most Competitive) 

·       Ability to multi-task with excellent time management and organizational skills 

·       Exemplify strong ability to be flexible, resourceful and make sound judgments. 

·       Ability to maintain positive relations with internal and external contacts. 

·       Exemplify strong problem-solving skills with the ability to anticipate needs and proactively improve processes. 

·       Experience working in a fast-paced environment and effectively managing competing demands. 

 ·     Experience with any of Kronos, Avature, and PANYNJ Airport ID office are plus. 

·     Bi-Lingual or other language skills a plus 


*** This is NOT a hybrid role; Remote work is not permitted.  This job is on site and each work week is split between airport operations and corporate duties. 


·       Must be a local (in-state) resident. 

·       Must be at least 18 years of age. 

·    Must adhere to professional appearance standards, no tattoos visible on hands, face or  neck, piercings only permitted in ear lobes. No gauges are allowed.

·       Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986. 

·       Must complete SIDA training to obtain an airport authority identification security badge. Subsequent completion of Authorized Signatory training. Must continuously retain qualifications for SIDA and Authorized Signatory.  

·       Must possess a High School diploma or GED.  



Minimum Qualifications 

·       High School Graduate or Equivalent 

·       Must be a local (in-state) resident.  

·       Ability to pass a pre-employment drug screen.  

·       Must be at least 18 years of age.  

·       Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.  



·       Flight Privileges - Offered after 30 days for employee and eligible family members with Delta Air Lines! 

·       Competitive pay with daily access to earned wages 

·       Paid holidays and paid time off 

·       Comprehensive Medical, Dental and Vision Insurance 

·       401k company match upon eligibility 

·       Exclusive discounts and additional wellness programs